Privacy
How MedinChina Handles Your Data During a China Sourcing Project
Understand what information a sourcing project may require, who may receive it and how to make a privacy request to MedinChina.
The key takeaway
A sourcing project needs enough information to identify the client, define the product, coordinate suppliers and move goods. MedinChina should share only what a provider needs, retain information for a justified period and keep the site’s actual cookies and providers consistent with its policy.
A sourcing brief can contain business-sensitive information
A useful brief may include your name, company, contact details, product references, quantities, budget, drawings, materials, dimensions, packaging, destination and timing. Orders can add contracts, invoices, supplier details, production status, inspection reports, shipping documents and claim history.
These details help MedinChina understand and execute the project. They can also reveal purchasing strategy, prices or designs, so access should be limited to people and providers who need the information.
- Identity and professional contact details.
- Product specifications and approved files.
- Order, logistics, payment and claim records.
- Compliance documents where the transaction requires them.
The right provider may need part of the file
A supplier may need specifications, quantity, destination or production documents. A freight forwarder or carrier may need recipient and shipment information. Banks, payment providers, insurers, inspectors, laboratories, certifiers, accountants, legal advisers or IT providers may receive information needed for their defined task.
The principle is purpose and necessity: a provider should receive the information reasonably required for the service, not the whole client file by default.
| Project step | Possible recipient | Typical information |
|---|---|---|
| Supplier quotation or production | Supplier or factory | Product brief, quantity, specifications and packaging |
| Shipping | Forwarder, carrier or customs agent | Recipient, address, shipment and document details |
| Payment or reconciliation | Bank or payment provider | Payment identification and billing information |
| Inspection or compliance | Inspector, laboratory or certifier | Technical files, samples or compliance evidence |
Security and retention have practical limits
MedinChina describes proportionate measures such as access controls, account security, backups, internal restrictions, appropriate encryption and technical monitoring, depending on the systems actually used. No internet-connected system can promise zero risk.
Information should be retained for the period reasonably needed for its purpose or legal, accounting, tax, warranty or dispute obligations. A deletion request may not remove documents that must be kept.
How to make a privacy request
Email contact@agencemedinchina.com with the subject “PRIVACY REQUEST — Name / Company”. Depending on applicable law, you may ask for access, correction, deletion, restriction, objection or withdrawal of consent where relevant.
MedinChina may request information reasonably needed to verify identity before disclosing or changing data. Rights and response requirements can vary by country and situation.
Frequently asked questions
Does MedinChina sell my personal data?
MedinChina does not make selling clients’ personal data to third parties for revenue its business model. Information is used primarily to provide, secure and improve services and meet applicable duties.
Will suppliers receive my entire client file?
They should receive only information reasonably needed for the sourcing or production task, such as specifications, quantities, destination or technical documents.
How do I request access or deletion?
Email contact@agencemedinchina.com with the subject “PRIVACY REQUEST” and enough information to identify the account or project. Identity verification may be required.